Detalle de la Oferta

Descripción de la Oferta

The Executive Personal Assistant (EPA) provides dedicated, comprehensive administrative, organizational, and personal support exclusively to the Regional CEO. This role demands a highly organized, proactive, and discreet individual with exceptional communication and interpersonal skills, capable of anticipating the CEO's needs and addressing them proactively. The EPA will be responsible for managing the CEO's complex schedule, coordinating all travel arrangements, handling highly confidential information with the utmost discretion, and acting as the primary point of contact for the CEO with both internal and external stakeholders. This position requires a high degree of professionalism, unwavering attention to detail, and the ability to operate with minimal supervision. The successful candidate will be a trusted partner to the CEO, ensuring their efficiency and effectiveness.

Key Responsibilities:
Provide exclusive and comprehensive administrative support to the Regional CEO, including managing correspondence, preparing reports and presentations tailored to the CEO's needs, and handling confidential information with discretion.
Manage the CEO’s complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management aligned with priorities.
Prepare meeting agendas, take minutes focused on key decisions and action items, and follow up directly with relevant parties on behalf of the CEO.
Conduct research and gather information relevant to the CEO’s strategic initiatives and decision-making.
Manage and reconcile the CEO’s expense reports with high accuracy.
Act as a gatekeeper, screening calls, emails, and visitors, prioritizing access to the CEO’s time and attention.
Maintain organized filing systems (both electronic and physical) aligned with the CEO’s information needs.
Prepare and edit correspondence, presentations, and other documents that reflect the CEO’s voice and style.
Manage the CEO’s contacts database, ensuring it is current and accurate.
Arrange complex international and domestic travel, including flights, accommodations, transportation, and visa processes.
Prepare detailed travel briefings and itineraries for the CEO, anticipating challenges and proposing solutions.
Manage travel-related expenses and reimbursement processes with precision.
Serve as the primary point of contact for internal and external stakeholders regarding matters related to the CEO.
Draft and edit clear, professional, and concise communication on behalf of the CEO.
Plan and coordinate meetings, conferences, and events involving the CEO, including logistics, catering, and audiovisual support.
Prepare all necessary materials and presentations for the CEO’s participation in meetings and events.
Manage budgets and track expenses for events or initiatives involving the CEO.
Assist with special projects assigned directly by the CEO.
Track project milestones and ensure deadlines are met on initiatives critical to the CEO’s objectives.
Conduct research and provide information to support project execution and strategy.
Maintain absolute confidentiality of all sensitive matters.

Role Requirements:
Extensive experience as a Personal Assistant in a multinational corporation, specifically supporting a CEO or other C-level executive.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Flexibility and adaptability to shifting priorities based on the CEO’s needs.
Fluency in Spanish and English, both written and spoken.
Experience managing complex travel arrangements
Knowledge of corporate governance and compliance procedures.

Experiencia Requerida

Educación Superior

Educación Secundaria

Lenguajes